Privacy (staff)

1. Controller

Responsible for the processing of your personal data in the context of this staff questionnaire is:
Volume X Event GmbH
Hauptstr. 8
25855 Haselund, Germany

2. Purpose of data collection

The data you provide in the staff questionnaire is processed exclusively for the following purposes:

• Establishment, implementation and termination of an employment relationship
• Fulfilment of legal obligations (in particular tax and social security requirements)
• Registration with social security institutions and authorities
• Payroll accounting
• Communication in the context of your work at the festival

3. What data we collect

As part of the staff questionnaire, we process in particular the following personal data:

Master data

• First name, last name, birth name
• Address (street, house number, postcode, city)
• Date and place of birth
• Gender
• Nationality
• Marital status

Contact details

• Phone number
• Email address

Tax and social security data

• Tax ID
• Tax class
• Religious denomination
• Social security number
• Health insurance details
• Information on severe disability

Bank details

• IBAN
• Name of the bank

Employment-related data

• School leaving certificate and vocational training
• Employment status
• Information on other employment
• Information on income
• Information on short-term employment

Further information

• Information on children (if applicable)
• Information on the Federal Employment Agency (if applicable)
• Proof of insurance (for private health insurance)

4. Legal basis for processing

Your data is processed on the basis of:

• Art. 6 (1) (b) GDPR (performance of a contract or pre-contractual measures)
• Art. 6 (1) (c) GDPR (compliance with legal obligations)
• Section 26 of the German Federal Data Protection Act (BDSG) (data processing in the employment relationship)

5. Obligation to provide data

The provision of your data is necessary for the implementation of the employment relationship. Without this information, employment and proper payroll accounting are not possible.

6. Data sharing

Your data is passed on exclusively to the extent necessary to:

• Tax advisors and payroll accounting
• Social security institutions
• Tax authorities
• Health insurance funds
• Other bodies required by law

Data is not passed on to any other third parties.

7. Retention period

Your data is stored only as long as necessary for the purposes stated above or as long as statutory retention obligations exist. Typical periods:

• Tax-related data: up to 10 years
• Social security-related data: in accordance with legal requirements

8. Data security

We use technical and organisational security measures to protect your data against loss, manipulation or unauthorised access.

9. Your rights

You have the right at any time to:

• Information about your stored data
• Correction of incorrect data
• Deletion of your data (where legally permissible)
• Restriction of processing
• Data portability
• Objection to processing

You also have the right to lodge a complaint with a data protection supervisory authority.

10. Upload of documents

If you upload documents (e.g. proof of insurance), they are used exclusively to verify your information and are stored in an appropriately protected manner.

11. Consent and confirmation

By submitting the staff questionnaire, you confirm:

• that your information is complete and truthful
• that you have read and understood this privacy policy
• that you agree to the processing of your data to the extent described

12. Notes on legal obligations

Please note: In order to carry out the employment relationship, you are obliged to provide the required information and the corresponding documents. Incomplete or late information may have legal consequences.

13. Signature

At the end of the form, you confirm your information with your signature.